Medicare Organization/Coverage Determination,
Appeals and Grievances


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Blue Cross Medicare AdvantageSM makes it easy for our members to ask questions about their coverage or to voice concerns. Below is a brief overview about the difference between "appeals" and "grievances," and how to file each of these with our departments. We also outline how to get in touch with us if you have any immediate concerns.


Blue Cross Medicare Advantage has processes in place to address Medicare coverage issues, complaints and problems. You have the right to make a complaint if you have concerns or problems related to your coverage or care. There are two different types of complaints:

  • An appeal is the type of complaint you make when you want us to reconsider and change a decision we've made about the services or benefits we've covered for you or the amount we will pay for a particular service or benefit.
  • A grievance is the type of complaint you make if you have any other type of problem with a Medicare plan.

Appeals

If we deny coverage or payment for an item, medical service or prescription that you think we should cover or pay for, you may request an appeal.

  • You can ask us to "expedite an appeal" (give you a quick decision) if we denied coverage for a service and your health requires a quick response.
  • If we deny coverage for a drug that you think should be covered, or if you think it should be covered on a different tier, you may request an "exception."
  • If you think that your covered services in a skilled nursing facility, home health or comprehensive outpatient rehabilitation facility are ending too soon, you may ask for a "fast-track" appeal.

Grievances

If you have a complaint related to the quality of care you receive, the timeliness of services or any other concern except for the coverage or payment issues listed above, you may file a grievance.


If you have coverage issues related to medical or pharmacy services, or if you or your representative wishes to file a grievance, please contact Customer Service at:


Oklahoma City and Surrounding Area:
1-877-774-8592 TTY/TDD: 711


Tulsa and Surrounding Area:
1-866-796-5709 TTY/TDD: 711


We are open 8 a.m. - 8 p.m., local time, 7 days a week. If you are calling from February 15 through September 30, alternate technologies (for example, voicemail) will be used on weekends and holidays.


You may also contact Blue Cross Medicare Advantage if you want information about the number of appeals, grievances, or exceptions filed with the plan.


For more information, please see Terms Used in Filing a Complaint


What types of problems might lead to you filing a grievance?


You feel that you are being encouraged to leave (disenroll from) our plan.

  • Problems with the customer service you receive.
  • Problems with how long you have to spend waiting on the phone, in the pharmacy or medical office.
  • Disrespectful or rude behavior by pharmacists or other medical staff.
  • Cleanliness or condition of pharmacy or medical office.
  • You disagree with our decision not to expedite your request for an expedited coverage determination or redetermination.
  • You believe our notices and other written materials are difficult to understand.
  • Failure to give you a decision within the required timeframe.
  • Failure to forward your case to the independent review entity if we do not give you a decision within the required timeframe.
  • Failure by the plan sponsor to provide required notices.
  • Failure to provide required notices that comply with CMS standards.


If you have a grievance, we encourage you to first call Customer Service at:


Oklahoma City and Surrounding Area:
1-877-774-8592 TTY/TDD: 711


Tulsa and Surrounding Area:
1-866-796-5709 TTY/TDD: 711


We will try to resolve any complaint that you might have over the phone. If you request a written response to your phone complaint, we will respond in writing to you. If we cannot resolve your grievance over the phone, we have a formal procedure to review your complaints. We have made this process easy to follow to ensure you will receive a timely response to your concerns. You must file a grievance with us no later than 60 days after the event or incident that the grievance is about.


Telephone Grievances


As described above, if you have a grievance, we encourage you to contact customer service at the number listed above. If your complaint is not resolved at the time of your initial phone call, your grievance will be forwarded to a grievance coordinator for resolution. Generally, you will be sent a written response to your grievance, as quickly as your case requires based on your health status, but no later than 30 calendar days after receiving your complaint.


If your grievance involves the quality of the care you received, you will receive a written response. We may extend the timeframe by up to 14 calendar days if you request the extension, or if we justify a need for additional information and the delay is in your best interest. When we extend the deadline, we will immediately notify you in writing of the reason(s) for the delay.


Written Grievances


You may file a grievance in writing by sending a letter describing your grievance to the following address:


Blue Cross Medicare Advantage
Appeals & Grievances
P.O. Box 4288
Scranton, PA 18505


You will receive a written response to your grievance as quickly as your case requires based on your health status, but no later than 30 calendar days after receiving your complaint. We may extend the timeframe by up to 14 calendar days if you request the extension, or if we justify a need for additional information and the delay is in your best interest. When we extend the deadline, we will immediately notify you in writing of the reason(s) for the delay.


For additional forms and information on Oklahoma City plans, click here .


Appointment of Representative


You may choose someone to act on your behalf. You may choose someone such as a relative, friend, sponsor, lawyer, or a doctor. A court may also appoint someone. You and the person you choose must sign, date, and complete a representative statement.


A request may also be made in a written letter. If you are legally not of sound mind or are incapacitated, the representative can complete and sign the statement. The representative needs to have the appropriate legal papers or legal authority to sign for you. If you choose a lawyer, only you need to sign the representative statement. The representative statement must include your name and Medicare claim number. You can use Form CMS-1696-U4 (see link to form below) or SSA-1696-U4, Appointment of Representative. You can also find this form at Social Security offices.


CMS Appointment of Representative Form


Filing a Medical Appeal

If you or your representative wants to file an appeal, you must submit your appeal request in writing to:

Blue Cross Medicare Advantage
Appeals & Grievances
P.O. Box 4288
Scranton, PA 18505

Fax Number: 1-855-674-9185

Filing a Medical Grievance

If you or your representative wants to file a grievance, please contact Customer Service at:
Oklahoma City and Surrounding Area: 1-877-774-8592 TTY/TDD: 711
Tulsa and Surrounding Area: 1-866-796-5709 TTY/TDD: 711

You can also send us your grievance in writing:

Blue Cross Medicare Advantage
Appeals & Grievances
P.O. Box 4288
Scranton, PA 18505

Fax Number: 1-855-674-9189

Medical Prior Authorization

Your physician or an office staff member may request a medical prior authorization by calling Customer Service toll free at:
Oklahoma City and Surrounding Area: 1-877-774-8592 TTY/TDD: 711
Tulsa and Surrounding Area: 1-866-796-5709 TTY/TDD: 711
Or by faxing the request to: 1-855-874-4711

Requesting a Coverage Decision for Medical Care

You have a right to ask us to provide or pay for items or services you think should be covered, provided or continued. A coverage decision is a decision we make about your benefits and coverage or about the amount we will pay for your medical services. When a coverage decision involves your medical care, it is called an "organization determination."

Asking for coverage decisions

A coverage decision is a decision we make about your benefits and coverage or about the amount we will pay for your medical services or drugs. For example, your plan network doctor makes a (favorable) coverage decision for you whenever you receive medical care from him or her or if your network doctor refers you to a medical specialist. You or your doctor can also contact us and ask for a coverage decision if your doctor is unsure whether we will cover a particular medical service or refuses to provide medical care you think that you need. In other words, if you want to know if we will cover a medical service before you receive it, you can ask us to make a coverage decision for you. We are making a coverage decision for you whenever we decide what is covered for you and how much we pay. In some cases we might decide a service or drug is not covered or is no longer covered by Medicare for you. If you disagree with this coverage decision, you can make an appeal.

How to ask our plan to authorize or provide the medical care coverage you want

Start by calling, writing, or faxing our plan to make your request for us to authorize or provide coverage for the medical care you want. You, your doctor, or your representative can do this.

Method Coverage Decisions For Medical Care – Contact Information

CALL
Oklahoma City and Surrounding Area1-877-774-8592 TTY/TDD: 711
Tulsa and Surrounding Area 1-866-796-5709 TTY/TDD: 711.
Calls to this number are free. Hours are 8 a.m. - 8 p.m., local time, 7 days a week. If you are calling from February 15 through September 30, alternate technologies (for example, voicemail) will be used on weekends and holidays.

FAX
Oklahoma City and Surrounding Area: 1-855-874-4711
Tulsa and Surrounding Area: 1-855-874-4711

WRITE

Blue Cross Medicare Advantage
Appeals & Grievances
P.O. Box 4288
Scranton, PA 18505


Filing a Prescription Drug Exception, Appeal or Grievance


If your doctor or pharmacist tells you that we will not cover a prescription drug, you, as a Blue Cross Medicare Advantage member, may contact us for a coverage determination or to request assistance in identifying appropriate formulary alternatives. Contact Customer Service for Oklahoma City and Surrounding Area Plans at: 1-877-774-8592 TTY/TDD: 711 or Tulsa and Surrounding Area Plans at: 1-866-796-5709 TTY/TDD: 711 to obtain information on how to file a prescription drug exception, appeal or grievance with the plan sponsor.


The following are examples of when you may want to ask us for a coverage determination:

  • If there is a limit on the quantity (or dose) of a drug and you disagree with the requirement of dosage limitation.
  • You have the right to ask us for an "exception" if you believe you need a drug that is not on our list of covered drugs (formulary) or believe you should get a drug at a lower payment.
  • If you request an exception, your doctor must provide a statement to support your request.
  • You can request an appeal if we have issued an unfavorable coverage determination.

The process for requesting a coverage determination is discussed in more detail in the Evidence of Coverage.


Prescription Drug Coverage Determination, Redetermination, Appeals Forms


The Centers for Medicare & Medicaid Services (CMS) has a model Medicare prescription drug coverage determination form developed specifically for use by all Blue Cross Medicare Advantage prescribing doctors and enrollees. These forms can be used for Coverage Determination, Redetermination, and Appeals. Have a physician complete the appropriate form below and fax or mail for review.


Oklahoma City and Surrounding Area Fax Number: 1-800-693-6703


Tulsa and Surrounding Area Fax Number: 1-877-302-9807


Mailing Address:


For Oklahoma City and Surrounding Area:


Blue Cross Medicare Advantage
Attn: Medicare Appeals
1305 Corporate Center Dr., Bldg N10
Eagan, MN 55121


For Tulsa and Surrounding Area:

Blue Cross Medicare Advantage
4411 The 25 Way Suite 300
Albuquerque, NM 87109


Oklahoma City and Surrounding Area Prescription Drug Coverage Determination Request Form


Oklahoma City and Surrounding Area Online Coverage Determination Request Form


Oklahoma City and Surrounding Area Prescription Drug Coverage Redetermination Request Form


Oklahoma City and Surrounding Area Online Coverage Redetermination Request Form


Tulsa and Surrounding Area Prescription Drug Coverage Determination Request Form


Tulsa and Surrounding Area Online Coverage Determination Request Form


Tulsa and Surrounding Area Prescription Drug Coverage Redetermination Request Form


Tulsa and Surrounding Area Online Coverage Redetermination Request Form


Filing a Prescription Drug Grievance


A grievance is different from a request for a coverage determination because it usually will not involve coverage or payment for prescription drug benefits. Concerns about our failure to cover or pay for a certain drug should be addressed through the coverage determination process.


Filing a Prescription Drug "Fast" or Expedited Grievance for Coverage Determinations and Redeterminations


If you requested a "fast" coverage determination or redetermination and we denied your request, and you have not yet purchased or received the drug that is in dispute, you may file an expedited or "fast" grievance. You may file your expedited grievance either by telephone or in writing, as described above.


You may also fax your "fast" grievance to us at: 1-855-674-9189


We will make our determination and notify you of our decision within 24 hours of receiving your complaint.


Prescription Drug Prior Authorization


Your physician or an office staff member may request a pharmacy prior authorization, step therapy or non-formulary drug exception request, by faxing the form to:


For Oklahoma City and Surrounding Area: 1-855-874-4711


For Tulsa and Surrounding Area: 1-877-302-9807


Oklahoma City and Surrounding Area Prior Authorization Form


Tulsa and Surrounding Area Prior Authorization Form


Prescription Drug Appeals and Redeterminations


If you or your doctor does not agree with the outcome of the initial coverage determination, you, your appointed representative or your doctor may appeal the decision by having your doctor request a redetermination. Include with your appeal request any information that you feel may be helpful in the appeal decision.


Prescription Drug Formulary and Tier Exception


The formulary exception process is used to request coverage for a medication that's not on the drug formulary. All approvals for non-formulary medications will require a Tier 4 copay for brand name and generic drugs. You have the right to ask us for a formulary exception if you believe you need a drug that is not on our list of covered drugs (formulary).

If you'd like to have your non-preferred drug covered at the preferred drug copay level, you can ask for a tier exception, meaning:

  • Tier 4, non-preferred brand name drugs can be covered at the Tier 3, preferred brand name copay
  • Tier 2, non-preferred generic drugs can be covered at the Tier 1, preferred generic drug copay level


Oklahoma City and Surrounding Area Prescription Drug Formulary Exception Physician Form


Oklahoma City and Surrounding Area Prescription Drug Tier Exception Physician Form


Tulsa and Surrounding Area Prescription Drug Formulary Exception Physician Form


Tulsa and Surrounding Area Prescription Drug Tier Exception Physician Form


What If I Don't Agree With The Decision?


You have the right to appeal. If you want to appeal, you must request your appeal within 60 calendar days after the date of the denial notice. We can give you more time if you have a good reason for missing the deadline.


Who May Request a Prescription Drug Appeal?


You, your prescriber, or your appointed representative may request an expedited (fast) or standard appeal. You can name a relative, friend, advocate, attorney, doctor, or someone else to be your appointed representative. Others may already be authorized under State law to be your appointed representative. For an expedited (fast) or standard appeal, you, your prescriber, or your appointed representative may contact us by phone, fax, or mail.

Phone:


Oklahoma City and Surrounding Area:
1-877-774-8592 TTY/TDD: 711


Tulsa and Surrounding Area:
1-866-796-5709 TTY/TDD: 711


Oklahoma City and Surrounding Area Fax Number: 1-800-693-6703


Tulsa and Surrounding Area Fax Number: 1-877-302-9807

For Oklahoma City and Surrounding Area:

Blue Cross Medicare Advantage
Attn: Medicare Appeals
1305 Corporate Center Dr., Bldg N10
Eagan, MN 55121


For Tulsa and Surrounding Area:

Blue Cross Medicare Advantage
4411 The 25 Way Suite 300
Albuquerque, NM 87109


To obtain an aggregate number of grievances, appeals, and exceptions filed with our Plan, contact Blue Cross Medicare Advantage Customer Service Toll Free at:


Oklahoma City and Surrounding Area:
1-877-774-8592 TTY/TDD: 711


Tulsa and Surrounding Area:
1-866-796-5709 TTY/TDD: 711

Medicare Contact Information

Contact Medicare for more information about benefits and services, including general information about Medicare prescription drug plan coverage.

Call
1-800-MEDICARE (1-800-633-4227) 24 hours a day, 7 days a week.
If you are hearing or speech impaired, please call 1-877-486-2048.

Web
www.medicare.gov

If you would like to submit feedback directly to Medicare, please use the Medicare Complaint Form or contact the Office of the Medicare Ombudsman .